| 13 | | '''Nuwan - I don't believe the below selection of a site and evacuation of families would be conducted by HCT actors, I will try to make a clearer version of the below story in the Google Drive''' |
| 14 | | |
| 15 | | 1. UNICEF and IOM (HCT members) visit several Divisions (L3 areas) in an affected District (L2 area) |
| 16 | | a. they assessed for any gaps in protection considerations and immediate assistance that can be provided for home repair or temporary shelter |
| 17 | | a. in Division-A, they realize the need for a temporary evacuation center |
| | 13 | 1. DS Office team visits all affected villages in the District (L2 area) |
| | 14 | a. they assessed for any gaps in protection considerations and immediate assistance that can be provided for the IDPs |
| | 15 | a. in Division-A, they realize the need for WASH and Medicine |
| 19 | | i. He records that 56 families need temporary shelter |
| 20 | | i. provides a breakdown of elders, adults, children, male, female |
| 21 | | i. indicates the area of the villages of Division-A where the affected families reside |
| 22 | | i. '''selects next operation = "assign to HCT"''' (i.e. not available for non-HCT members in system to commit. |
| 23 | | i. The system prompts user asking to select an Org, he selects UNICEF. |
| 24 | | i. Upon submit an email is sent to the UNICEF response team. |
| | 17 | i. He records that WASH and basic medicine required for 56 families |
| | 18 | i. provides a breakdown of male & female and also by age groups: elders, adults, children, children-under-5 |
| | 19 | i. indicates the church and villages name where the affected families are currently seeking shelter (location of the activity is marked on the map) |
| | 20 | i. Submits the relief request record to the system. |
| 26 | | a. locates a nearby school to repurpose it as a temporary evacuation centre |
| 27 | | a. the team member contacts the school principal to obtain permission to adopt the facility |
| 28 | | a. |
| 29 | | |
| 30 | | a. in Division-A, they repurpose a school to serve UNICEF, in an assessment of a (a repurposed school) in Elapatha DSD, identifies a number of potential protection issues regarding the quality of the tents in use (e.g. lack of quality lighting for inside/outside tent, lock and zip located outside tent rather than inside) |
| 31 | | UNICEF identifies that the Grama Nilhadari and other local authorities are not able to provide the items and have not received information from Colombo on whether any of these items are available |
| 32 | | UNICEF calls regional warehouse, notified that the identified number of required tents at this standard and with portable, personal lights are available at this warehouse. |
| 33 | | The UNICEF Information Management Officer at the warehouse opens the ShaReHub platform and enters this information (reporting that UNICEF has identified the need and is able to provide the required response) |
| 34 | | The activity is marked as “in progress” in the system and the location of the activity is marked on the map |
| 35 | | This information is shared with the Ministry (both a focal point in the NDRSC and the EOC) and the humanitarian community via an email link |
| 36 | | Warehouse dispatches the items, marking this in the system |
| 37 | | At the delivery of the items, the UNICEF team has moved on to another camp. The appointed local official in charge of the evacuation site calls the UNICEF team to inform them. |
| 38 | | The UNICEF team report the delivery of the items to the warehouse where the activity is marked as complete (at XX time and date) in the system and map. |
| 39 | | (noted on the system that UNICEF/Protection or Shelter Sector actor/local authority should check back in 3 days on the state of the items and to assess whether they are meeting the needs of the affected people) |
| | 22 | a. Sees the request from the DS office, in the ShaRe system, and commits to the WASH request item |
| | 23 | a. identifies two WASH suppliers and contracts them to build and operate |
| | 24 | a. The activity is marked as “committed” for the WASH request item in the ShaRe system |
| | 25 | a. Information Officer updates their own 4W database (i.e. for supplying 4W to ShaRe through CSV import) |
