Changes between Version 43 and Version 44 of BluePrint/ShaRe/UseCases


Ignore:
Timestamp:
03/30/18 02:20:41 (4 years ago)
Author:
Nuwan Waidyanatha
Comment:

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  • BluePrint/ShaRe/UseCases

    v43 v44  
    99
    1010==== Self-registration of relief assistance (Agency) ====
    11 ''The HCT conducts a rapid joint assessment in areas affected by flooding and landslides to determine the immediate response needs of the affected communities. They identify across the selected sector-response areas: Shelter and NFI, WASH, Health, Food Security, Protection, and Education.''
     11''The Divisional Secretariat (DS) Office mobilizes a rapid joint assessment team (including members of HCT) in areas affected by flooding and landslides to determine the immediate response needs of the affected communities. They identify across the selected sector-response areas: Shelter and NFI, WASH, Health, Food Security, Protection, and Education.''
    1212
    13 '''Nuwan - I don't believe the below selection of a site and evacuation of families would be conducted by HCT actors, I will try to make a clearer version of the below story in the Google Drive'''
    14 
    15 1. UNICEF and IOM (HCT members) visit several Divisions (L3 areas) in an affected District (L2 area)
    16    a. they assessed for any gaps in protection considerations and immediate assistance that can be provided for home repair or temporary shelter
    17    a. in Division-A, they realize the need for a temporary evacuation center
     131. DS Office team visits all affected villages in the District (L2 area)
     14   a. they assessed for any gaps in protection considerations and immediate assistance that can be provided for the IDPs
     15   a. in Division-A, they realize the need for WASH and Medicine
    1816   a. A member of the evaluation team, with Request Logger role, accesses the system to record the need
    19       i. He records that 56 families need temporary shelter
    20       i. provides a breakdown of elders, adults, children, male, female
    21       i. indicates the area of the villages of Division-A where the affected families reside
    22       i. '''selects next operation = "assign to HCT"''' (i.e. not available for non-HCT members in system to commit.
    23       i. The system prompts user asking to select an Org, he selects UNICEF.
    24       i. Upon submit an email is sent to the UNICEF response team.
     17      i. He records that WASH and basic medicine required for 56 families
     18      i. provides a breakdown of male & female and also by age groups: elders, adults, children, children-under-5
     19      i. indicates the church and villages name where the affected families are currently seeking shelter (location of the activity is marked on the map)
     20      i. Submits the relief request record to the system.
    25211. UNICEF response team member
    26    a. locates a nearby school to repurpose it as a temporary evacuation centre
    27    a. the team member contacts the school principal to obtain permission to adopt the facility
    28    a.
    29 
    30    a. in Division-A, they repurpose a school to serve UNICEF, in an assessment of a  (a repurposed school) in Elapatha DSD, identifies a number of potential protection issues regarding the quality of the tents in use (e.g. lack of quality lighting for inside/outside tent, lock and zip located outside tent rather than inside)
    31 UNICEF identifies that the Grama Nilhadari and other local authorities are not able to provide the items and have not received information from Colombo on whether any of these items are available
    32 UNICEF calls regional warehouse, notified that the identified number of required tents at this standard and with portable, personal lights are available at this warehouse.
    33 The UNICEF Information Management Officer at the warehouse opens the ShaReHub platform and enters this information (reporting that UNICEF has identified the need and is able to provide the required response)
    34 The activity is marked as “in progress” in the system and the location of the activity is marked on the map
    35 This information is shared with the Ministry (both a focal point in the NDRSC and the EOC) and the humanitarian community via an email link
    36 Warehouse dispatches the items, marking this in the system
    37 At the delivery of the items, the UNICEF team has moved on to another camp. The appointed local official in charge of the evacuation site calls the UNICEF team to inform them.
    38 The UNICEF team report the delivery of the items to the warehouse where the activity is marked as complete (at XX time and date) in the system and map.
    39 (noted on the system that UNICEF/Protection or Shelter Sector actor/local authority should check back in 3 days on the state of the items and to assess whether they are meeting the needs of the affected people)
     22   a. Sees the request from the DS office, in the ShaRe system, and commits to the WASH request item
     23   a. identifies two WASH suppliers and contracts them to build and operate
     24   a. The activity is marked as “committed” for the WASH request item in the ShaRe system
     25   a. Information Officer updates their own 4W database (i.e. for supplying 4W to ShaRe through CSV import)
    4026==== Shelter equipment for landslide victims ====
    41271. A Local-Gov-Official visits the landslide site in Haputale