BluePrint: Roster Tool for Volunteer Management

Introduction

The Roster Tool is a tool to assign volunteers to shifts (time slots) of scheduled work in a project.

Description

• This project aims to create a roster tool primarily aimed at the CERT service. This can be used when there is a need of volunteers / people to be rostered. They can be rostered for an event, project, scenario, or an organisation. The tool is visually a table with each cell defined by a job role and a corresponding timeframe.
• The list of the volunteers / people / employees will be pulled up from the database and then populated next to the roster tool for the admin to select and generate a roster.

Usage

• Refer the user guidelines on http://eden.sahanafoundation.org/wiki/UserGuidelinesRostering

Requirements

• A visual tool to generate a roster.
• An administrative profile to create and manage roster
• Compatibility to request change of roster allotment.
• Compatibility with Domain/EmergencyManagement/IncidentManagementSystems/IncidentCommandSystem(UnitedStates)

Use-Cases

1. Each CERT team will have an admin who will have access to admin interface. The admin interface will have the following features:
   1. Roster ability to assign volunteer work on time place grid.
   2. View / List volunteer - CRUD ability to Add / Delete volunteer (Delete may be necessary to filter out garbage entries or possibly the volunteer who have retired)
   3. Assign "Essential" status to important cells which would be given priority for job allocation using auto complete
   4. View volunteer requests ie. see all the list of changes requested from volunteers. Possibility to auto manage the changes.
   5. View all unfilled slots. List View.

2. Volunteer. This profile will have the following functions:
   1. View allocated job time.
   2. Request change.
   3. Declare unavailability (By default a volunteer is considered available)
   4. Change location / Edit Profile.

Design (Draft)

Roster UI: Week View

--Work done so far:

Implementation

• The current instance of the demo is available at ​http://bhaavan.demo.gsoc.sahanafoundation.org/eden/roster/index. Feedback on this is appreciated,

Links

• wiki:GSOC2012/Rostering
• ​https://github.com/bhaavanmerchant/eden
• ​http://www.shiftboard.com

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BluePrints

IncidentCommandSystem