wiki:Deployments/Philippines/Haiyan

Haiyan Typhoon Response

Table of Contents

  1. Long-term Deployments
  2. Response Deployment
    1. Department of Health
      1. Use Cases
    2. President's Office
      1. Stakeholders
      2. Use Cases
        1. Available Resources
        2. Requests
        3. Donation Tracking
      3. Data
      4. Tasks
        1. Convert update data for import into Sahana's News Feed
  3. Needs
    1. Data
    2. Documentation
    3. Design
    4. Developers
    5. Testing
  4. Links
  5. Other places to Help

Long-term Deployments

There are 2 long term Eden deployments in the Philippines:

Response Deployment

Department of Health

As well as supporting these instances, we have set up a new instance with ​IOSN and the ​National Telehealth Center for the Department of Health to track the status of health care facilities and manage requests from them and donations to them:

  • ​http://philippines.sahanafoundation.org
    • Production site. Users can self-register. Public access allows making a donation against a request. Requests are created by Call Center staff who have the Editor role. NB It is expected that the public will not be making donations here, but call center staff will actually do the request matching from government resources.
  • ​http://test.philippines.sahanafoundation.org
    • Test site. Users can self-register and play around. Accounts and test data will be deleted periodically, but people are welcome to Test things out here with dummy data...although please don't do any stress testing as this is using the same resources as the Production site.

Please don't publicise these URLs directly but rather point people to this Wiki page or to the main Sahana Foundation site. Only useful traffic should be directed at the real servers.

When Testing locally, you can use these accounts:

Development is happening in Trunk using the Philippines Template.

Use Cases

The site may evolve over time to add new use cases & will hopefully evolve into a longer-term Preparedness site like ​NYC Prepared

  • Sites (mainly Medical) needing things call the Call Center to log a Request
  • Donations are of two types:
    • Money
      • For donations of money, donors are directed to the organizations' own donation websites.
    • Resources (which can be goods or work)
      • Donations of resources are made to match requests
        • Currently a donation can't be made unless it is for a need that has been posted as a request. (although this might change in future)
  • Donations can be made from the web page by the public.
  • (Donations can also be entered by workers at a call center, who are handling phone calls from donors.)

Workflow details:

  • Call center worker handling a call from a site which needs something:
    • Worker clicks 'Make Request'
    • Worker selects from pre-existing sites or creates a new one
    • Contact is selected
    • If a pre-existing site has a pre-existing site contact then this will default, but can be overridden if-necessary
    • Details of the request are logged
    • Press Save
  • Call center worker handling a call from a donor who has goods or services to donate:
    • Worker clicks Donate in kind to get to the list of requests (/req/req/datalist). This shows thumbnails (summaries) of each request, with a Donate button.
    • A suitable request is selected using filters &/or full-text search.
    • Worker clicks Donate on the request thumbnail. That brings up a donate (commit) create form popup.
    • Worker enters Organization (if-appropriate)
    • Work enter Contact Name
    • Will lookup if contact already exists or can simply add a new one
    • Worker enters a description of the donation, and optionally a delivery date and estimated value.
    • Worker clicks Save.
  • Call center worker handling a call from a donor who wishes to donate money (low priority).
    • Worker opens the list of organizations (org/organisation).
    • Discusses options with caller, who picks an organization.
    • Worker gives caller the URL for the organization's donation site (or simply directs them to the organization's website landing page).
  • A member of the public comes to the website to donate goods or services.
    • Donor clicks the Donate in Kind link which goes to req/req/datalist
    • They can either:
      • Filter on Region / Province / MuniCity (& maybe sites).
      • Full-text search.
    • They click Donate on a request
    • If not logged-in this brings up the login page
    • If logged-in, this brings up the req/commit/create.popup form.
    • They fill out a description of the donation, optionally date available, est. value
    • Click Save
    • (Once SMS is up then Requester should recv an SMS)
  • A member of the public comes to the website to donate money:
    • Donor clicks the $ Money link which goes to org/organisation/datalist?needs.money=True
    • Donor can either:
      • Scroll / page through the list of organizations.
      • Search for text in the organization name, website URL, or needs text.
      • Donor picks an organization, and clicks the link to (the donation page on) their website.

President's Office

Celina Agaton from the CrisisMappers network is working with the President's Office to help track aid requests & the status of donations during the response and recovery. They are considering Sahana Eden as an solution for this.

As a minimum viable product we will set up a demonstration instance based on the Philippines template to demonstrate Sahana Eden and determine what customization is required.

Stakeholders

  • Private Organisations
  • Companies
  • NGOs

Use Cases

Available Resources

Stakeholders can list what resources (and services?) they have available to support the response and recovery

Requests

Stakeholders can make requests of what resources (and services?) they need for response and recovery

Donation Tracking

Stakeholders can track the progress of donations. This will allow ...(someone?) to flag issues which aid being held up or not delivered.

Data

Tasks

Convert update data for import into Sahana's News Feed

Convert the data in the ​"#ReliefPH updates of selected #YolandaPH affected provinces" spreadsheet into the ​"Sahana Philippines - President's Office - Import Data" spreadsheet the first records from Leyte have been completed as an example. Data from each of these sheets needs to be converted into a the single sheet:

  • Letye
  • Eastern Samar
  • Western Samar
  • Biliran
  • Aklan
  • Antique
  • Capiz
  • Iloilo
  • Palawa

Please mark the sheet completed here once it has been converted.

Needs

Data

Health Facilities need completing ready for import:

Red Cross are interested in this data:

Documentation

Sahana Philipphines User Guide (still being built)

Design

What needs doing?

Developers

Money is an Organisation Need stored in the req_organisation_needs component

  • essentially we will just give people a list of Orgs which are soliciting cash & the websites they can visit to donate...there is also a Rich-text box to add extra details

requests use simple req_req & Donations use req_commit

What needs doing?

Testing

There will be some new code developed so some manual test cases which can be automated would be great

Other places to Help

Last modified 11 years ago Last modified on 12/13/13 09:04:37
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