Grameen Development Services

Requirements for Information Management of DRR Portal for Maharajganj

Deployment Scenario

• Online, publically accessible instance. Subdomain of gdsindia.org
• Offline, on one of the PCs at project location. At a point this will be the main point of data entry and data will need to be synced up to online install of Eden.
  • Offline install will, ideally, also have: GSM Modem setup to make calls/send SMS alerts.

Users of the System

• GDS Humanitarian Response Team
  • Write access to all data
• GDS Head Office
  • Write access to all data
• Partners/Donors. Oxfam (India/Novib)
  • Read access to all data - I think they should just have read access to a comprehensive/daily situation reports, and any other "read" only resource that we want them to see. Primarily I think we want the system to be able to send reports to them, in a particular format daily. In future, if need be we can give read/write access to required data as and when needed?
• Public
  • Read access to just some data

Priority

Contact List of:

• Field Volunteers and CBOs (Community based organisations)
• Team Members
• GDS Humanitarian Team
• Government Departments
• Transport
• Pharmacists
• Food-material Suppliers
• Non-Food material Suppliers
• CSOs (Civil Society Organisation)

Reporting Needs

(with proper GDS Branding)

Daily

• River-water Levels (Twice: 8am, 3pm)
• Rainfall (Once)

Incident based

Any R&R work or distribution work done.

(This goes on to the Situation Map?)

• Recipients through automated emails upon data entry: GDS HO, Oxfam, Local NGOs, NIDM, NDMA, Sahyog, IAG-UP
• Current Format for recipients: The PDF file of water-levels and rainfall sent twice daily.

All the above reports should be available for public view as well on dashboard.

Features Required

• Volunteer Management - Volunteers are selected/trained members from the village. They won't be accessing the system. - Need to record their profile info with skills/training they have received. (PR+Creating a Group named "Volunteer" can do?"
• Person Registry (to manage villager's profile)
• Employee Information/GDS Response Team
• Warehouse/Inventory Data
  • How many warehouses? What workflow for adding/transferring/removing items? Procurement happens outside?
• Messaging - Alerts via SMS/Email.
  • Using online SMS gateway: ​http://mvaayoo.com
  • using FreeSwitch/OpenGSM/FreedomFone to do Robocalling
• Dashboard for Internal Team and a Public Dashboard with feeds. (like news room feed from ​http://www.gdsindia.org/maharajganj/category/news-room/feed/)

Type of Data

• Most of the existing data is in Excel/Word documents with non-UTF/non-standard Hindi fonts.
• Flood related alerts/Water Level information and Rainfall data of forecast sites is recieved in Hindi as well
• Locations Hierarchy needs to have names in multiple languages (Hindi, English & Local language)
• Location Hierarchy --> State --> District--> Block --> Nyaya Panchayat -->Gram Sabha/Panchayat-->Village
• Dealing with "India" and "Uttar Pradesh" state data only for now for this deployment.