Changes between Version 2 and Version 3 of UserGuidelines/OCR/UploadForm


Ignore:
Timestamp:
08/19/11 19:09:41 (10 years ago)
Author:
Shiv Deepak
Comment:

--

Legend:

Unmodified
Added
Removed
Modified
  • UserGuidelines/OCR/UploadForm

    v2 v3  
    44'''A FORM with handwritten data which has to be uploaded back to the Sahana Eden server(s) which could read and store them electronically'''
    55
     6After paper based data collection, the forms can be scanned back on to the computer and uploaded to Sahana Eden servers which requires Internet connection. Those uploaded forms are read by Sahana Eden server(s) and the recognised text is then made ready for review by the volunteer who can verify and check for errors (if any) and finally submit it.
     7
     8'''Step 1:'''
     9
     10Make sure you have authenticated yourself to Sahana Eden Web Site.
     11
    612[[Image(http://eden.sahanafoundation.org/raw-attachment/wiki/UserGuidelines/OCR/UploadForm/SahanaEdenHomePage.png)]]
     13
     14'''Step 2, 3:'''
     15
     16A form is associated to a resource, hence, navigate yourself to appropriate resource in Sahana Eden, In our case it is Person Registry.
    717
    818[[Image(http://eden.sahanafoundation.org/raw-attachment/wiki/UserGuidelines/OCR/UploadForm/HomeToPersonNavigation.png)]]
    919
     20'''Step 4:'''
     21
     22In Person Registry, you can find there is a option to create a new record, navigate yourself to create a new record.
     23
    1024[[Image(http://eden.sahanafoundation.org/raw-attachment/wiki/UserGuidelines/OCR/UploadForm/PersonResourcePage.png)]]
     25
     26'''Step 5:'''
     27
     28In new record page, which is a web based form, you can find there are two options on the top right corner. One of them is `Upload Scanned OCR Form`. You will reach to upload form when you click on it.
    1129
    1230[[Image(http://eden.sahanafoundation.org/raw-attachment/wiki/UserGuidelines/OCR/UploadForm/PersonCreateRecordPageUploadButton.png)]]
    1331
     32'''Step 6:'''
     33
     34On the `Scanned Forms Upload` form, you can see there are two fields, One of them is `Available Forms`. Here you should select the revision/uuid which is present in the footer of each Form which you are uploading right now. One example of the is here:
     35
     36[[Image(http://eden.sahanafoundation.org/raw-attachment/wiki/UserGuidelines/OCR/UploadForm/FormRevUUID.png)]]
     37
     38'''Step 7:'''
     39
     40In the other field you can see there are two options:
     41i) `Image File(s), One image per page`
     42ii) `Single PDF File`
     43
     44If you have multiple image files, that is one image file per page, which would mean one image file for a single page form then select the first option.
     45
     46If you have a single PDF file which has all pages of the form in sequence the select the second option.
     47
     48'''Step 8:'''
     49
     50After appropriate selection of above two options, submit the form.
     51
    1452[[Image(http://eden.sahanafoundation.org/raw-attachment/wiki/UserGuidelines/OCR/UploadForm/UploadPageSelectRev.png)]]
     53
     54'''Step 9:'''
     55
     56If it is a image upload Form then select all images from local hard drive and click submit to upload them.
    1557
    1658[[Image(http://eden.sahanafoundation.org/raw-attachment/wiki/UserGuidelines/OCR/UploadForm/UploadPageUpload.png)]]
    1759
     60'''Step 9:'''
     61
     62If it is a pdf upload Form then select the PDF Form from local hard drive and click submit to upload them.
     63
    1864[[Image(http://eden.sahanafoundation.org/raw-attachment/wiki/UserGuidelines/OCR/UploadForm/UploadPageUploadPDF.png)]]
     65
     66Once you submit a scanned form, it will take few minutes to properly detect and read the text data using OCR. each page takes around 20 seconds to 40 seconds. Depending upon the number of pages in the form say `N` pages, this process will take minimum 20*N seconds to 40*N seconds.
     67
     68After OCRing is complete a page will be displayed. which will have all fields which were on the paper based form and corresponding input box image from the original form. This is called Review User Interface, here you (or Volunteer) can update the fields with correct data. If any field is unreadable and you do not want to include it in data submission then you can simply click on the `ignore` button against the field. If you want to clear a field the simply `click` on the ignore button against the field.
    1969
    2070[[Image(http://eden.sahanafoundation.org/raw-attachment/wiki/UserGuidelines/OCR/UploadForm/ReviewUI.png)]]
    2171
     72'''Step 10:'''
     73
     74After filling the Review Form completely, click on the `submit` button, which is on the bottom of the Form.
     75
    2276[[Image(http://eden.sahanafoundation.org/raw-attachment/wiki/UserGuidelines/OCR/UploadForm/Submitting.png)]]
     77
     78Based on the data provided, if there are any errors, you will be notified and corresponding fields will have error message, displayed in red color text. Correct those errors and re`submit` the Form.
    2379
    2480[[Image(http://eden.sahanafoundation.org/raw-attachment/wiki/UserGuidelines/OCR/UploadForm/SubmitErrors.png)]]
    2581
     82If there are no errors discovered then the data will be stored and you will be redirected back to the Form Upload Page.
     83
    2684[[Image(http://eden.sahanafoundation.org/raw-attachment/wiki/UserGuidelines/OCR/UploadForm/SavedSubmit.png)]]
    2785
     86'''Step 11:'''
     87
     88Here at Form Upload Page you can see the success of data submission operation
     89
    2890[[Image(http://eden.sahanafoundation.org/raw-attachment/wiki/UserGuidelines/OCR/UploadForm/Finished.png)]]
     91
     92
     93'''Errors / Frequently Asked Questions'''
     94
     95And what if something goes wrong and you see an error message. Most of the common error messages have been described:
     96
     97[http://eden.sahanafoundation.org/wiki/UserGuidelines/OCR/HandleErrors What if something goes wrong? - (How to handle ERRORS occurred while operating this Optical Character Recognition software)]