Changes between Version 8 and Version 9 of UserGuidelines/Volunteers

Timestamp:

11/29/12 19:18:58 (12 years ago)

Author:

Juliet Wanjohi

Comment:

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UserGuidelines/Volunteers

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 == See Also:[[https://docs.google.com/a/dhs.sg/drawings/d/137-KxkmMHXgfvNks1gjrE1T89ezAug9d2Bt6rS-6hX8/edit|Workflow]]
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+==  '''[EDEN] DOCUMENT WORKFLOW FOR “ADD VOLUNTEER ADDRESS AND CONTACT DETAILS”''' ==
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+== INTRODUCTION ==
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+This is a documentation showing the workflow for adding a volunteer address and contact details on the Sahana Eden Humanitarian Management platform. Through this, you can easily be guided on how to easily view, edit and update your contact details.
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+== DETAILS ==
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+1.Using pre-existing volunteers, you can search for the volunteer by inserting their name in the search box. If the volunteer exists in the database memory, the search result is successful.[[http://i.imgur.com/flmDI.png|View Image]]
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+2.The name of the volunteer appears with their personal details.  Click on the tab ‘Open’ which enables you to edit or change these details. [[http://i.imgur.com/VokY2.png|View Image]]
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+3.After clicking the tab ‘Open’, a new window is opened containing fields to be filled in by the administrator.[[http://i.imgur.com/FyiUi.pnga|View Image]]
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+4.Next, click on the tab ‘Address’.[[http://i.imgur.com/6u19X.png|View Image]]
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+5.In the ‘Address Type’ field, select whether your address is a ‘current home address’, ‘permanent home address’, ‘office address’ or ‘other address’.[[http://i.imgur.com/LDvQj.png|ViewImage]]
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+6.Under the ‘Location field’, you can choose to create a location or select from an existing location.[[http://i.imgur.com/6Mc54.png|View Image]]
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+7.If creating a new location, choose your country from the drop-down list.
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+.Type the location’s building name, street address and the postcode.
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+.In the next fields, type in the state/province, county/district, city/town/village and village/suburb. Enter some characters to bring up a list of possible matches. If not found, you can have a new location created.
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+.Under the ‘Latitude’ and ‘Longitude’ fields, you are required to enter the degree specifics of your location by clicking on the tab ‘Place Map’.
+A “cross” appears which helps you to point on your location on the world map.
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+'''Note''':The longitude and latitude points can either be in [degree, minutes and seconds] or [decimal].
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+.In the ‘Comments’ field, you can record any additional information including the history of the record if it is updated.
+Ensure that you save your record by clicking ‘Save’.[[http://i.imgur.com/ZmsqI.png|Image]]
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+8.If selecting from existing locations, enter some characters in the search box to bring a possible list of matches.[[http://i.imgur.com/oBtuV.png|View Image]]
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+9.In the ‘Comments’ field, you can record any additional information including the history of the record if it is updated.[[http://i.imgur.com/GAJMo.png|View Image]]
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+10.Click on the tab ‘Contacts’.[[http://i.imgur.com/K7nSR.png|View Image]]
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+11.Click ‘Add’.[[http://i.imgur.com/Cczca.png|View Image]]
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+12.In the ‘Contact Method’ field, choose from the drop-down list for example, Facebook.[[http://i.imgur.com/PUTcK.png|View Image]]
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+13.In the ‘Value’ field, give the contact method its value ranging from 1-9.
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+14.In the ‘Priority’ field, give the order to be contacted in.
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+15.In the ‘Comment’ field, give any additional information including the history of the record if 
+it is updated.[[http://i.imgur.com/S2Gsx.png|View Image]]
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+16.Click the button ‘Save’.[[http://i.imgur.com/9jJGA.png|View Image]]
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+17.Under the ‘Mobile Phone’ and ‘Email’ fields, you can delete, edit or add information of the 
+volunteer.[[http://i.imgur.com/qbni5.png|View Image]]
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+18.Under the ‘Emergency Contacts’ field, you can add your name, relationship, phone 
+number and comment on any additional information including the history of the record if it 
+is updated.[[http://i.imgur.com/NIoHB.png|View Image]]
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+19.Click the button ‘Save’.[[http://i.imgur.com/nZF6i.png|View Image]]
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+== Conclusion ==
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+With this, you have successfully added the volunteer's address and contact details to the Sahana Eden Humanitarian Management Platform.
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+== Refer to:[[https://docs.google.com/drawings/d/1eO-duhX_N_OatnmifuBavrNrhyZd-KY34NsYvNFVnSs/edit|Workflow]]
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