Hospital Management System - User Guide

• HaitiHospitals

• Volunteers might want to update the HMS with information from e.g.:
  • ​http://helphaitiheal.wordpress.com/hospital-status
  • ​http://haiti.ushahidi.com

The smartest way to update your hospital's information:

• Hospital locations are being mapped and the status information linked directly on:
  • ​http://hypercube.telascience.org/haiti (same as ​http://bit.ly/2haiti)
• Do as follows:
  1. Enable the Sahana/Hospitals layer on the map
  2. Locate your hospital on the map
  3. Click on the marker and follow the link "Details" in the info balloon
  4. Click the "Edit" button, log in and update your hospital's data
  5. Click "Save"

Of course you can use ​GoogleEarth as well, if available for you:

1. Add ​http://haiti.sahanafoundation.org/prod/hms/hospital.kml as network location, or open this link directly from your browser with GoogleEarth
2. Locate your hospital on the Map
3. Click on the marker and follow the link "Details" in the info balloon

Get Access

• ​Register a new user account

• If you already have an account, please login ​here

Find/Add/Update Basic Status Information about your Hospital

Search:

• Go to: Hospitals/​Search by Name
• Enter the name or parts of it into the search field and press "Search"
• If your hospital doesn't appear in the results list:
  • Click on "Add Hospital" below
• If your hospital is among the search results, just click on the ID in that row

Enter/Update Base Data

• Fill in the form carefully, correct any (spelling) mistakes
• To create a location for your hospital:
  • Click on "Add Location"
  • Fill in the form:
    • Location name is the same as for your hospital
    • Feature type is "Hospital", of course, and marker "Hospital"
    • Be sure to enter the hospitals coordinates in decimal degrees

• Important to update the following status information on the front page:
  • EMS Status = whether your hospital can currently accept emergency patients or not
  • EMS Reason = if not, why not?
  • Facility Status = Can all your hospital's facilities be operated?
  • Clinical Status = Are you currently providing clinical medical services (other than EMS)?
  • Morgue Status = Do you have a morgue and it is functional?
  • Morgue Units = How many more bodies can you store in your morgue right now?
  • Security Status = Which level of security measures apply to your hospital now?

Update more details

• Select each of the following items from the dropdown menu that appears when hovering the mouse pointer over your hospital's name in the menu bar
• If your hospital's name is not there in the menu bar, perform a ​search for your hospital and click on it's ID in the result list

Bed Capacity

​Bed capacity is a list over all units in your hospital with their respective bed capacity.

• Add a unit by filling in the form under the list and click "Save"
• Update a unit by clicking on it's ID in the list, updating the form and clicking "Save"
• Delete a unit by clicking on it's ID in the list, and then click the "Delete Record" (blue) button under the update form.

• Ensure that your have all your hospital's unit's registered
• If your hospital doesn't have units, so create just one unit with the name "Hospital"
• Ensure to select the proper bed type for each unit, in doubt select "General Medical/Surgery"
• Update all units regularly, e.g. daily

Services

​Services is a list over all specialities your hospital provides.

• Tick the checkboxes
• Click "Save"

• Keep this information up-to-date, e.g. weekly

Shortages

​Shortages let's you share a list of your current needs and shortages.

• To update an entry, click on it's ID in the respective row, fill in the form and press "Save"
• To delete an entry, click on it's ID in the respective row, and press "Delete Record" under the update form
• To add a new entry, fill in the form below the list and click "Save"

Contacts

Under ​Contacts you can list all contact persons (e.g. doctors, nurses, admin staff) in your hospital

• To update an entry, click on it's ID in the respective row, fill in the form and press "Save"
• To delete an entry, click on it's ID in the respective row, and press "Delete Record" under the update form
• To add a new entry, fill in the form below the list and click "Save"