User Guidelines - Incident Reporting

Summary

Report:

• Report is an unconfirmed report from the field

Incident:

• Incident is a confirmed incident (for which there may be many reports received since reporters won't know about each others' reports)

Assessment:

• An assessment is a follow-up visit to an incident to get more details

1. Report an incident

1. Click "Incident Reporting" button on the top menu and link to the main page of this module.
2. Click "Add Report".
3. Fill in the incident information and short description is required.
4. Click "Save".

2. Add Person during reporting

1. If the reporter is not the recorder, then "Add Person" is nessary.Especial when the reporter is a diaster victim.
2. The entry of "Add Person" is on the right of the column of "Reporter Name".
3. Click "Add Person" will go to the page.
4. Fill in the information of the person and the "First Name" is required.
5. Click save and the screen will go back to the incident reporting page. The reporter you just add will be the reporter of the incident.

3. Add Location during reporting

1. If the location of the incident you are reporting is not in the location list, then "Add Location" will be necessary.
2. The entry of "Add Location" is on the right of the column of "Location".
3. Click "Add Location" will go to the page.
4. Fill in the information of the location and primary name is required.
5. Use "Conversion Tool" to have the coordinate info from your GPS fit the formate of Sahana Eden .
   1. In GPS format, fill in "deg" and "min" from GPS and click "calculate" button to have the decimal degrees.
   2. Click " Fill in Latitude" if that is it, same for longitude.
6. Click save and the screen will go back to the incident reporting page. The location you just add will be the location of the incident.

4. Review Incidents

1. Click "List reports" to review incident reports.
2. Click "Edit" button on the left of each report to edit the report.
3. Search
   1. Insert keyword in the search column and press "enter" on your keyboard.
   2. The message "prcessing" will be displayed on the upper left corner of the report table while the system is searching.
   3. The "short description" and "message" will be matched.

5.Report confirmed incidents

1.A confirmation is shown by the application.

2.Without Confirmation your details would not be saved.

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