Hospital Management System - User Guide

• HaitiHospitals

• Volunteers might want to update the HMS with information from e.g.:
  • ​http://helphaitiheal.wordpress.com/hospital-status
  • ​http://haiti.ushahidi.com

• Hospital locations are being mapped and the status information linked on:
  • ​http://hypercube.telascience.org/haiti (enable the Sahana/Hospitals layer)

Get Access

• ​Register a new user account

• If you already have an account, please login ​here

Find/Add/Update Basic Status Information about your Hospital

Search:

• Go to: Hospitals/​Search by Name
• Enter the name or parts of it into the search field and press "Search"
• If your hospital doesn't appear in the results list:
  • Click on "Add Hospital" below
• If your hospital is among the search results, just click on the ID in that row

Enter/Update Base Data

• Fill in the form carefully, correct any (spelling) mistakes
• To create a location for your hospital:
  • Click on "Add Location"
  • Fill in the form:
    • Location name is the same as for your hospital
    • Feature type is "Hospital", of course, and marker "Hospital"
    • Be sure to enter the hospitals coordinates in decimal degrees

• Important to update the following status information on the front page:
  • EMS Status = whether your hospital can currently accept emergency patients or not
  • EMS Reason = if not, why not?
  • Facility Status = Can all your hospital's facilities be operated?
  • Clinical Status = Are you currently providing clinical medical services (other than EMS)?
  • Morgue Status = Do you have a morgue and it is functional?
  • Morgue Units = How many more bodies can you store in your morgue right now?
  • Security Status = Which level of security measures apply to your hospital now?

Update more details

• Select each of the following items from the dropdown menu that appears when hovering the mouse pointer over your hospital's name in the menu bar
• If your hospital's name is not there in the menu bar, perform a ​search for your hospital and click on it's ID in the result list

Bed Capacity

​Bed capacity is a list over all units in your hospital with their respective bed capacity.

• Add a unit by filling in the form under the list and click "Save"
• Update a unit by clicking on it's ID in the list, updating the form and clicking "Save"
• Delete a unit by clicking on it's ID in the list, and then click the "Delete Record" (blue) button under the update form.

• Ensure that your have all your hospital's unit's registered
• If your hospital doesn't have units, so create just one unit with the name "Hospital"
• Ensure to select the proper bed type for each unit, in doubt select "General Medical/Surgery"
• Update all units regularly, e.g. daily

Services

​Services is a list over all specialities your hospital provides.

• Tick the checkboxes
• Click "Save"

• Keep this information up-to-date, e.g. weekly

Shortages

​Shortages let's you share a list of your current needs and shortages.

• To update an entry, click on it's ID in the respective row, fill in the form and press "Save"
• To delete an entry, click on it's ID in the respective row, and press "Delete Record" under the update form
• To add a new entry, fill in the form below the list and click "Save"

Contacts

Under ​Contacts you can list all contact persons (e.g. doctors, nurses, admin staff) in your hospital

• To update an entry, click on it's ID in the respective row, fill in the form and press "Save"
• To delete an entry, click on it's ID in the respective row, and press "Delete Record" under the update form
• To add a new entry, fill in the form below the list and click "Save"